Supplier Product Management Guide: Creating Products, Understanding Subproducts, and Managing Inventory

Introduction

As a supplier on our platform, creating and managing products effectively is crucial for your success. This comprehensive guide will walk you through everything you need to know about creating products, understanding subproducts, choosing between inventory and manual product types, and managing your inventory efficiently.

Image: Screenshot of the supplier dashboard showing the products section

How to Create a Product

Creating a product on our platform is straightforward. Follow these steps to get started:

Step 1: Navigate to Product Creation

Log in to your supplier dashboard
Go to the Products section
Click the "Add New Product" button

Image: Screenshot showing the "Add New Product" button location

Step 2: Fill in Basic Product Information

You'll need to provide the following required information:

Category: Select the appropriate category for your product
Subcategory: Choose the specific subcategory
Product Name: Enter a clear, descriptive name (e.g., "Facebook Accounts (2020-2022)")
Description: Provide a detailed description of your product
Provider: Enter the provider name
Product Image: Upload a product image (optional but recommended)

Image: Screenshot of the product creation form showing basic information fields

Step 3: Choose Product Type

This is a critical decision that affects how your product will be managed. You have two options:

Inventory Type: For products with pre-uploaded accounts that are automatically fulfilled
Manual Type: For products where you manually upload accounts after each order

We'll explain the differences in detail in the next section.

Image: Screenshot showing the product type dropdown with Inventory and Manual options

Step 4: Configure Product Settings

Set up the following additional settings:

Price: Set the product price (can be 0 if using subproducts with individual prices)
Warranty Days: Number of days of warranty (default: 7 days)
Minimum Quantity: Minimum purchase quantity (default: 1)
Delivery Type: Choose between "Instant" or "Manual" delivery
Account Format: Select "List" (paste accounts) or "File" (upload TXT file)

Step 5: Add Subproducts (At least one)

If your product has multiple variants (different prices, stock levels, or specifications), you can add subproducts. We'll explain subproducts in detail later in this guide.

Step 6: Save Your Product

Once you've filled in all the information:

Review all details carefully
Click "Save as Draft" to save without publishing, or
Click "Create Product" to submit for approval

Note: New products require admin approval unless you have auto-approval enabled.

What is a Subproduct?

A subproduct is a variant of your main product that allows you to offer different options with different prices, stock levels, and specifications. Think of it as different "flavors" or "options" of the same product.

When to Use Subproducts

Use subproducts when:

You have multiple variants of the same product (e.g., different account ages, regions, or features)
Each variant has a different price
You want to manage stock separately for each variant
You want customers to choose between specific options

Example: Facebook Accounts Product

Let's say you're selling Facebook accounts. Your main product is "Facebook Accounts," but you have different variants:

Subproduct 1: "Facebook Accounts (2018-2020)" - $10.00 - Stock: 50
Subproduct 2: "Facebook Accounts (2020-2022)" - $12.00 - Stock: 30
Subproduct 3: "Facebook Accounts (2022-2024)" - $15.00 - Stock: 20

Each subproduct can have its own price, stock level, and description.

Image: Screenshot showing a product with multiple subproducts listed

Key Features of Subproducts

Individual Pricing: Each subproduct can have its own price
Separate Stock Management: Stock is tracked independently for each subproduct
Custom Names: You can give each subproduct a custom name or use the source name
Short Descriptions: Add brief descriptions to help customers choose
Minimum Quantity: Set different minimum purchase quantities per subproduct

Creating Subproducts

When creating or editing a product:

Scroll to the "Subproducts" section
Click "Add Subproduct"
Fill in:
- Subproduct name (or leave empty to use source name)
- Price
- Stock quantity
- Short description (optional)
- Minimum quantity
If using Inventory type, you can upload accounts directly for this subproduct
Click "Add" to save the subproduct

Inventory vs Manual Product Types: What's the Difference?

Understanding the difference between Inventory and Manual product types is crucial for efficient product management. Here's a detailed comparison:

Inventory Type Products

How it works:

You pre-upload account credentials to the system
Accounts are stored in the AccountInventory database
When a customer places an order, accounts are automatically reserved and fulfilled
Stock is automatically calculated from available accounts in inventory
No manual intervention needed for order fulfillment

Best for:

Products with pre-prepared accounts
High-volume sales
Instant delivery requirements
When you want to automate the fulfillment process

Stock Management:

Stock is automatically synced with available accounts in AccountInventory
When you upload accounts, stock increases automatically
When accounts are sold, stock decreases automatically
You can set a baseStock value to display additional stock (baseStock + actual stock) to attract bulk purchases

Manual Type Products

How it works:

You set a stock quantity manually (doesn't require pre-uploaded accounts)
When a customer places an order, you receive a notification
You manually prepare and upload accounts after receiving the order
You can use the Supplier API to fetch orders and submit accounts. Check quick guidle here.
More control over each order fulfillment

Best for:

Products that need custom preparation per order
Low-volume or custom orders
When you want to review each order before fulfillment
Products where accounts are created on-demand

Stock Management:

Stock is a simple number that you set manually
You decrement stock when orders are placed
You can increase stock manually when you have more inventory available
Stock is not tied to actual account inventory

Image: Diagram showing the manual type workflow - set stock → receive order → manually prepare accounts → submit accounts

Comparison Table

Feature	Inventory Type	Manual Type
Account Storage	Pre-uploaded to AccountInventory	Not stored in system
Order Fulfillment	Automatic	Manual (you upload after order)
Stock Calculation	Auto-calculated from AccountInventory	Manual number you set
Delivery Speed	Instant	Depends on your processing time
Best For	High volume, pre-prepared accounts	Custom orders, on-demand creation
API Integration	Optional (for inventory management)	Recommended (for order processing)

Image: Side-by-side comparison visual of inventory vs manual product types

How to Manage Inventory

Effective inventory management is key to running a successful product business. Here's how to manage inventory for both product types:

Managing Inventory Type Products

Uploading Accounts

To add accounts to your inventory:

Go to your product edit page
Navigate to the subproduct (or main product if no subproducts)
In the "Accounts" section, choose your upload method:
- List Format: Paste accounts directly in the text area
- File Format: Upload a TXT file containing accounts
Format accounts as: email|password|2fa (one per line)
Click "Upload Accounts"

Account Format Example:

user1@example.com|password123|2fa_code_here
user2@example.com|password456|
user3@example.com|password789|2fa_code_here

Image: Screenshot showing the account upload interface with list and file options

Stock Synchronization

For inventory type products:

Stock is automatically calculated from available accounts in AccountInventory
When you upload accounts, the system counts them and updates stock
When accounts are sold, stock decreases automatically
Stock = Number of accounts with status "available" in AccountInventory

Image: Screenshot showing stock count syncing with AccountInventory

Base Stock Feature

You can set a baseStock value for inventory type products:

Displayed stock = baseStock + actual available stock
Useful for attracting bulk purchases
Example: If baseStock = 1000 and actual stock = 50, customers see 1050
Only the actual stock (50) is available for purchase

Image: Screenshot showing baseStock field in subproduct settings

Viewing Inventory Status

To check your inventory:

Go to your product list
Click on a product to view details
Check the stock count for each subproduct
View account status (available, sold, reserved, disabled)

Image: Screenshot showing inventory status with counts of available, sold, and reserved accounts

Managing Manual Type Products

Setting Stock Manually

For manual type products, stock is a simple number:

Go to your product edit page
Find the "Stock" field (or subproduct stock field)
Enter the number of units available
Save the product

Note: This is just a number - it doesn't represent actual accounts in the system.

Updating Stock After Orders

When orders are placed:

Stock automatically decreases by the order quantity
You can manually increase stock when you have more inventory
Monitor stock levels to avoid overselling

Order Processing

For manual type products:

Receive order notification
Prepare accounts for the order
Use the Supplier API or dashboard to submit accounts
Mark order as completed

See our Supplier API Guide for detailed instructions on processing manual orders via API.

Best Practices for Inventory Management

Regular Updates: Keep your inventory updated regularly, especially for inventory type products
Monitor Stock Levels: Set up alerts or regularly check stock to avoid running out
Quality Control: Verify accounts before uploading to reduce complaints
Use Subproducts: Organize different variants as subproducts for better management
Track Performance: Monitor which products/subproducts sell best
Handle Duplicates: The system can detect and handle duplicate accounts (configurable per subproduct)

Common Scenarios and Solutions

Scenario 1: Adding More Stock to Inventory Type Product

Solution: Simply upload more accounts using the same process. Stock will automatically update.

Scenario 2: Running Low on Stock

Solution:

For inventory type: Upload more accounts
For manual type: Increase the stock number manually

Scenario 3: Product Has Multiple Variants

Solution: Use subproducts to create separate variants with individual pricing and stock.

Scenario 4: Need to Replace a Sold Account

Solution: The system supports account replacement. You can upload a replacement account that will be linked to the original order.

Summary

Here's a quick reference guide:

Creating Products: Fill in basic info, choose product type, configure settings, optionally add subproducts
Subproducts: Use for product variants with different prices and stock levels
Inventory Type: Pre-upload accounts, automatic fulfillment, stock auto-synced
Manual Type: Set stock manually, fulfill orders manually, more control
Inventory Management: Upload accounts for inventory type, set numbers for manual type

By understanding these concepts and following best practices, you'll be able to efficiently manage your products and provide excellent service to your customers.

Need Help?

If you have questions or need assistance:

Check our Supplier API Guide for API-related questions
Contact support through your dashboard
Review other documentation articles in this category

Direct reciprocal link. After creating products, suppliers need to know how to process orders. This creates a complete documentation journey. API guide for processing manual orders.

Effective product management is key to building a scalable business. Learn more about safer, scalable alternatives after leaving TaphoAmmo.